TIPS OF CREATING EFFECTIVE POWER POINT PRESENTATIONS
How many
times have you gone into a presentation and within couple of minutes have said “Oh
no! Not another of those boring Power Point presentations….!!!!!!!!!!!”
The
truth is, bad Power Point happens to even good communicator and quite often the
person giving the presentation is just as much a victim as the poor audience.
Here are
few tips which help you to add a bit more spice to your presentation and make
it interesting. By all means this is not a comprehensive tips but a start feel
free to share your tips also.
The Skeleton
It has
been a common phenomenon for presenters to make their presentations first and
then work on the speech. They align their speech according to the slides. But
honestly it should be other way round. The slides are the tools to aid in your
presentations. Unless you are an expert
in improvising, make sure you write out the script of your presentation even
before thinking about the slides. Your script should follow good storytelling
conventions: give it a beginning, middle, and end; have a clear pathway that
builds towards some sort of climax. Then start working on the making your
audience appreciate each slide but be anxious to find out what’s next; and when
possible, always leave ‘em wanting more. Remember slides should blend in your
presentation not distract.
One Slide – One Point.
Remember
to orient your slide to the timing of your speech. The slide should represent
only what you are saying. Remember the audience will read the slides as soon as
it is up. If you have already given the next point, they will not be interested
in what you are saying. If the slide needs to have more than one point use the animations.
Your job as presenter is to control the flow of information so that you and
your audience stay in sync.
Bullets
One of
the most popular ways is to put everything onto the slides, in great big chunky
blocks of text. This only enhances the Boredom
Quotient of the presentation. Your slides are the illustrations for your
presentation, not the presentation itself. They should underline and reinforce
what you’re saying as you give your presentation — save the paragraphs of text
for your script.
Use
bullet points for illustrating your points. If possible keep a punch line for
every slide.
Keep it Simple
PowerPoint
and all other presentation packages offer all sorts of themes and animations,
which can make your slides flashy, funky with a few mouse clicks. Avoid the
temptations to make your pages too flashy, it can have animations, but only
when it is an addition to your presentation. Don’t make it an annoyance
Focus on
the basic simple design like
- Using San serif fonts as text
- Decorative fonts only on slide headers, only if they are easy to read
- Put dark text on a light background. Again, this is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream, light grey, or pastels) and maybe bump the font size up two or three notches.
- Avoid clutter – don’t clutter your slides with text or charts. Keep it Simple
Images
There
are two schools of thought about images in presentations. Some say they add
visual interest and keep audiences engaged; others say images are an
unnecessary distraction. Both arguments holds true; therefore use images only
if it illustrates your point. Try to avoid common pictures.
The Hook
Try to
plant a hook at the beginning of the slide. The most powerful hooks are often
those that appeal directly to your audience’s emotions. One of the ways to enhance
the effect of hook is to have it in the slide clear enough so that everybody sees
it, but in your speech avoid reading it.
Don’t read your presentation
Remember
to not read your slides. While you are on your speech, the presentations should
be in the back ground catalyzing your points. The moment you start reading from
the slides, the audience will stop listening to you and start reading.
Break it
Break it.
Remember there are no such hard-bound rules in presentations. If you know
there’s a good reason to break a rule, go ahead and do it. Rule breaking is
perfectly acceptable behaviour in presentations. Imaginations and
improvisations are the very basics of public speaking or presentations, so
always be ready to break a rule while improvising.
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